Your Event Bar, Digitized
BarFlow is a fully integrated bar and food management system built into Eventix. Pre-order drinks with tickets, serve via QR scan, manage walk-ins with a dedicated POS, schedule happy hours, track every sale in real-time — no extra hardware, no third-party POS.
Four steps. Zero complexity.
Enable BarFlow
Toggle BarFlow on from your event management dashboard. Run the Setup Wizard to configure your menu and stock.
Build Your Menu
Add items with modifiers, set prices, upload images, organize categories, assign to stations, and set stock levels.
Attendees Pre-Order
During ticket checkout, buyers see your bar menu and can add drinks to their order with a 15-minute time slot.
Scan & Serve
On event night, staff use the POS or KDS to scan QR codes, prep orders, and tap to confirm collection.
Everything your event bar needs
BarFlow replaces standalone POS terminals, paper menus, and guesswork inventory counts with a single integrated platform.
Digital Menu Builder
Create a mobile-first drink and food menu organized by categories with pricing, descriptions, images, and real-time availability toggles.
Item Modifiers & Upcharges
Add customizable modifiers to any item — 'Double shot +$3', 'Extra cheese +$2'. Attendees select options at checkout, totals adjust automatically.
Pre-Order with Tickets
Attendees add drinks to their ticket purchase during checkout. Orders are attached to their QR code so bartenders serve instantly — no fumbling at the bar.
15-Minute Time Slots
Attendees pick a 15-minute collection window when pre-ordering. This spreads demand evenly, eliminates bar crushes, and gives your team predictable prep cycles.
QR Scan & Serve
Bar staff scan an attendee's ticket QR code to pull up their pre-paid order. One tap to mark items as redeemed. No POS terminal needed — just a phone or tablet.
Dedicated POS Terminal
Turn any tablet into a full point-of-sale for walk-in orders. POS users can sell items and scan QR codes but can't edit menus — preventing accidental changes during service.
Kitchen Display System (KDS)
A real-time screen for bar and kitchen staff showing incoming orders, preparation status, and collection alerts. Supports separate 'Bar', 'Kitchen', and station-filtered views.
Live Inventory Tracking
Set stock levels per item and watch them deplete in real-time. Low-stock alerts fire before you run out. Items auto-hide at zero. Stock recovers automatically on refunds.
Multi-Channel Collection Alerts
When an order is ready, attendees get notified via push notification, SMS, or in-app alert. No more shouting names across a noisy venue.
Staff Roles & Access
Invite bartenders, kitchen staff, and bar managers with role-based access. Bar managers get full control; POS users see orders and scanning only.
Scheduled Happy Hours
Create time-based discounts on specific items or categories. Discounts activate and deactivate automatically — drive early arrivals and clear stock.
Tipping & Digital Receipts
Attendees can tip at checkout. Every order generates a digital receipt. Tips are tracked separately in settlement reports for easy staff distribution.
Offline Mode
If WiFi drops during an event, the POS switches to offline mode automatically. Orders sync when connectivity returns — no sales lost.
Order Refunds
Process refunds with automatic stock recovery. Refunded orders are excluded from commission and deducted from settlement reports with a full audit trail.
Revenue Analytics
Total revenue, top sellers, orders by hour, average order value, tip breakdowns, and payment method splits. Export settlement reports for accounting.
AI Queue Intelligence
AI analyzes order volume patterns and prep times to generate dynamic wait-time estimates displayed to attendees — reducing complaints and setting expectations.
Platform Commission
Eventix offers low, transparent 10% commission rates on bar sales for the platform. We calculate everything clearly and include full details in your settlement reports.
Pre-Event Setup Wizard
A step-by-step wizard walks staff through verifying stock counts, confirming menu availability, and testing the scanner before doors open.
Built for the realities of event nights
40% faster service
Pre-orders eliminate ordering queues
Zero cash handling
All pre-orders are pre-paid digitally
Real-time visibility
Know exactly what's selling, right now
No extra hardware
Runs on any phone, tablet, or laptop
Works offline
POS syncs orders when WiFi returns
Complete audit trail
Receipts, refunds, and settlement reports
What organizers get
BarFlow isn't just about convenience — it's a revenue channel.
Ready to digitize your event bar?
Get started in minutes with our step-by-step guides covering menu setup, POS configuration, staff access, happy hours, and analytics.